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Vehistra
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Getting started

Vehistra is a Windows application for managing a company fleet. It is built for 150 vehicles and more, with several workstations working at the same time.

How Vehistra is structured

Vehistra has two parts:

  1. On every workstation PC the program Vehistra.exe runs.
  2. On the server sits the shared database with all fleet data.
   Workstation 1   \
   Workstation 2    \
   Workstation 3     >--- company network --->  SERVER
   ...              /                             |- SQL Server (VehistraDB)
   Workstation 15  /                              |- documents folder
                                                  |- backup folder
                                                  '- update folder

All workstations work with the same database at the same time. If someone changes a mileage reading, the others see it immediately. There are no local copies that would need synchronising.

The programs

| File | Purpose | | ------------------------- | ----------------------------------------- | | Vehistra.exe | The main application on the workstation | | Vehistra-Setup.exe | First installation of a workstation | | Vehistra-Update.exe | Update package for existing installations | | VehistraServerSetup.exe | Twelve-step server setup | | VehistraServerCheck.exe | Diagnostics for the server installation |

The operating mode comes first

The installer asks how Vehistra should run:

| Mode | When it fits | Database | | ----------- | ------------------------------------------------------------ | --------------------------------- | | Solo | One person manages the fleet, everything on one PC | a file, no database server needed | | Network | Several workstations work on the same fleet at the same time | SQL Server on the company server |

Moving from solo to network operation later works without data loss.

The order of work

  1. Solo installation (about 10 minutes) or set up the server – once, about an hour including the SQL Server download.
  2. Set up a workstation – about five minutes per workstation.
  3. First sign-in – administrator account and further users.
  4. Vehicles and drivers – record your fleet or import it.

Where the data lives

| Location | Content | | ----------------------------------------------- | -------------------------------------------------- | | SQL Server; in solo mode the file Vehistra.db | Vehicles, drivers, history, audit log | | Documents folder on the server | Registration papers, invoices, assessments, photos | | Backup folder on the server | Database backups | | C:\ProgramData\LSP Virtual Services\Vehistra | Settings and logs of the workstation |

Everything stays in the company network. There is no cloud transfer, no telemetry and no tracking.

Principle: nothing is deleted

Vehistra never overwrites history. A driver change closes the previous period and opens a new one. A vehicle that leaves the fleet is retired – and stays findable. That is deliberate: reports should still be explainable years later.